This Privacy Policy explains how Zatino Limited t/a Zatino Group ("we," "us," or "our") collects, uses, shares, and protects information in relation to our Asian Business Connection Programmes. We are committed to protecting and respecting your privacy in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

1. Introduction

The Asian Business Connection Programmes are specialized B2B services designed to facilitate commercial connections between European businesses and partners in various Asian markets. This Privacy Policy applies to all personal and business information collected and processed in connection with these programmes.

2. Data Controller

Zatino Limited t/a Zatino Group acts as the data controller for personal and business information collected through our Asian Business Connection Programmes. We determine the purposes and means of processing this information in accordance with this Privacy Policy.

Our registered address is:

15 Harcourt Street
Dublin 2
Ireland
D02 XY47

3. Information We Collect

3.1 Business Representative Information

• Name, job title, and business contact details
• Professional biography and business experience
• Business objectives and interests for the programme
• Professional qualifications and industry expertise
• Passport details necessary for business travel arrangements

3.2 Company Information

• Company name, registration details, and business address
• VAT or tax identification numbers
• Industry sector and business activities
• Company profile and product/service information
• Business interests and objectives in Asian markets

3.3 Programme Participation Information

• Registration and application details
• Specific business matchmaking requirements
• Feedback on business meetings and connections
• Business correspondence related to the programme
• Follow-up actions and business development outcomes

3.4 Website and Technical Information

• IP address and browser information when visiting our websites
• Information collected through cookies and similar technologies
• Login information for programme portals and resources

4. Legal Basis for Processing

We process your information on the following legal bases:

• Contractual Necessity: Processing necessary for the performance of our contract to provide the Asian Business Connection Programme services
• Legitimate Interests: Processing necessary for our legitimate business interests, such as developing business relationships, improving our services, and promoting business opportunities
• Legal Obligation: Processing necessary to comply with our legal obligations
• Consent: Where applicable, processing based on your freely given, specific, informed, and unambiguous consent

5. How We Use Your Information

We use your information for the following purposes:

• Facilitating business matchmaking with appropriate partners in Asian markets
• Arranging business meetings with relevant organizations and officials
• Managing logistical aspects of the business programme, including accommodation and local transportation arrangements
• Providing interpreting services and business support
• Communicating with you about programme details and arrangements
• Processing payments and managing financial administration
• Providing post-programme follow-up and business development support
• Analyzing programme effectiveness and improving our services
• Complying with legal and regulatory obligations

6. Information Sharing and Recipients

We may share your information with the following categories of recipients:

• Business Partners in Asian Markets: Relevant business information is shared with potential business partners, industry associations, and government officials to facilitate meaningful business connections
• Service Providers: We engage trusted third parties to perform services on our behalf, such as business matchmaking services, interpretation services, and logistical arrangements
• Affiliated Companies: Information may be shared with our affiliated companies for coordinating business connection services
• Legal and Regulatory Authorities: When required by law, court order, or other legal process

We implement appropriate safeguards to ensure your information is protected when shared with these recipients.

7. International Data Transfers

Due to the international nature of our Asian Business Connection Programmes, your information may be transferred to, stored, and processed in countries outside the European Economic Area (EEA), including various Asian countries where we operate our programmes.

We implement appropriate safeguards to protect your information when transferred internationally, including:

• Standard Contractual Clauses approved by the European Commission
• Data transfer agreements with recipients
• Limiting the information transferred to what is necessary
• Ensuring recipients commit to appropriate security measures

By participating in our Asian Business Connection Programmes, you acknowledge that such transfers may be necessary to provide the services under our contractual agreement with you.

8. Data Retention

We retain your information for as long as necessary to:

• Provide the Asian Business Connection Programme services
• Maintain business relationships established through the programme
• Comply with legal obligations
• Resolve disputes and enforce our agreements

Specifically, we typically retain:

• Programme participation information for 5 years after programme completion
• Financial records for 7 years as required by tax regulations
• Business contact information until you request its deletion or we no longer have a legitimate business need to retain it

9. Your Data Protection Rights

Under applicable data protection laws, you have the following rights:

• Access: You can request information about the personal data we hold about you and how we process it
• Rectification: You can request that we correct inaccurate or incomplete information
• Erasure: You can request that we delete your information in certain circumstances
• Restriction: You can request that we restrict the processing of your information in certain circumstances
• Data Portability: You can request to receive your information in a structured, commonly used electronic format
• Objection: You can object to our processing of your information in certain circumstances
• Withdrawal of Consent: Where processing is based on consent, you can withdraw your consent at any time

To exercise these rights, please contact us using the details provided in the "Contact Us" section.

You also have the right to lodge a complaint with the Irish Data Protection Commission or another relevant supervisory authority if you believe we have not complied with applicable data protection laws.

10. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized or unlawful processing and against accidental loss, destruction, or damage. These measures include:

• Encryption of sensitive data
• Access controls and authentication procedures
• Regular security assessments and testing
• Staff training on data protection and security
• Business continuity and disaster recovery plans

While we take all reasonable steps to protect your information, no method of transmission over the internet or electronic storage is 100% secure.

11. Cookies and Similar Technologies

Our websites use cookies and similar technologies to enhance user experience, analyze website traffic, and personalize content. For detailed information about the cookies we use and how to manage them, please refer to our Cookie Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated Privacy Policy on our website and, where appropriate, by email. We encourage you to review this Privacy Policy periodically.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us at:

Zatino Data Protection Officer
Email: d.farrelly@zatino.ie
Address: 15 Harcourt Street, Dublin 2, Ireland, D02 XY47
Phone: +353 (0)1 267 8018